The direct billing option has been developed to alleviate travelers from having to outlay personal funds for the purchase of airline or rail tickets through the preferred travel agencies. Travelers must use a Travel Order (TO) form to charge directly the purchase of airline or rail tickets to their university account through the preferred travel agencies. Instructions for use are available on the back of the form. TO FORMS CAN NOT BE DUPLICATED AS THEY ARE PRE-NUMBERED. Departments can obtain forms through Material Services using an internal purchase order in the RIAS system.

Procedures for using the direct billing option

1. The traveler identifies the need to travel and contacts any of the university-authorized travel agencies.
2. The traveler completes all sections of the Travel Order form.
3. The traveler faxes the Travel Order form (containing the appropriate authorized signature) to the agency purchasing the ticket on their behalf.
4. The original Travel Order form must be mailed to University Accounting, 65 Davidson Avenue, Piscataway, NJ 08854, Busch Campus, Attn: Eli Djambinov within two business days of the fax order date.
5. The department may retain a copy of the Travel Order form for their records.
6. The travel agency, upon receipt of the Travel Order form, will deliver any appropriate paperwork (e.g., itinerary or ticket confirmation) to the traveler.
   
   Note: The travel agencies will not issue a ticket until they have received a copy of the Travel Order Form. Also, failure to send the Travel Order form to the travel agency when requested could result in the loss of fare quoted by the agency.

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Last updated: May 4, 2006

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